LTER Network

2006 LTER Information Managers Meeting

 

  September 19-21, 2006, in Estes Park, Colorado
"Enabling the LTER Decade of <Synthesis/>"
 
    Home > Logistics 

Meeting Logistics


ASM 2006 TRAVEL AND LODGING ARRANGEMENTS

INTRODUCTION, SUPPORT FOR SITE PARTICIPANTS, AIR TRAVEL ARRANGEMENTS, GROUND TRAVEL ARRANGEMENTS, LODGING, MEALS, REGISTRATION FEE, ADDITIONAL INFORMATION LINKS

The main part of the ASM begins the evening of September 20, and for most of you, that will be your travel day. However, several groups (IM, Social Science, Education, Executive, Coordinating, Graduate Student Committees, and invited participants of the LINX II workshop) will travel on either the 18th (IM for their meeting on the 19th) or the 19th (for the other Committee meetings on the 20th). Please make sure your arrival dates take into account your participation in these pre-meeting events.

Instructions regarding your travel and lodging are given below. Please read these instructions carefully and follow them to the letter. Questions should be addressed to Pam Griego-Madrid, the LNO Office Manager, at pgriego@lternet.edu.

SUPPORT FOR SITE PARTICIPANTS

The LNO will cover air fare (or equivalent ground transportation), round-trip bus from the Denver airport, and lodging and meals at the YMCA of the Rockies. Note that all other costs will have to be borne by the individual or the site. We will pay airfare, bus services, lodging and meals directly to the providers. We do NOT plan on processing travel reimbursements for each participant. Therefore, we will not reimburse parking and mileage at your point of departure nor meals or incidentals en route.

AIR TRAVEL ARRANGEMENTS

We have transmitted your name to Rio Grande Travel, and they will be waiting for you to contact them. Please call Rio Grande Travel at 1-800-778-6861 or 505/768-7999 as soon as possible and ask to speak to a UNM Representative. You may also contact the following representatives directly for assistance: Rita Ortiz at RitaO@RGTravel.com, Tracey Fria at TraceyF@RGTravel.com, Kimberly Warren at kimberlyw@RGTravel.comor Molly Putsch at mollyp@RGTravel.com. Tell the agent that the LTER Network Office at UNM (contact: Pam Griego) is paying for your ticket. If you have any other
problems, please e-mail the manager, Doris Phillips, DorisP@RGTravel.comwith a copy to pgriego@LTERnet.edu. Once you have made and APPROVED your reservation, Rio Grande will forward the itinerary to the Network Office, which will pay for the ticket.

Note that we have allocated funds to your site based on an estimate of air costs from the nearest major airport. Please work with Rio Grande to try to achieve the lowest reasonable air fare. We anticipate that airfares will increase during the summer; please make your reservations as soon as possible.

GROUND TRAVEL ARRANGEMENTS

Folks arriving on Monday, September 18th for the IM Meeting will have to reserve transportation via the Estes Park Shuttle.  Information on how to do that is shown below.  We did get a 10% discount.  The people being supported by the LNO should only get a one-way ticket; we will run buses from the YMCA to DIA on Sunday, September 24th.  Everyone else should get round-trip reservations.  Note that there will be no late shuttle on September 18.  Anyone who arrives in the evening will have to rent a car or stay overnight in Denver.

Reservations:

Phone:970-586-5151

Website:www.estesparkshuttle.com

Reservation Deadline:September 13, 2006

Cost:Standard: $45-one-way, $85-round-trip

Mention Group Code:LTER, 10% discount: $40.50-one-way, $76.50-round-trip (those people being supported by the LNO will be reimbursed after the meeting.)

Depart from Airport:

Pick up shuttle at Denver Airport, East Side baggage level, go thru door #511, proceed to Island 2 for the shuttle.

-8:30AM, 11:30AM, 2:30PM, 5:30PM, 8:30PM on (Sept. 19 and 20 Only)

Pick-up Times At YMCA (In front of the Administration Building):

Between 6:00AM-6:30AM

                9:00AM-9:30AM

              12:00PM-12:30PM

               3:00PM-3:30PM

LODGING

The housing list that we send to the YMCA on June 1 will have your arrival-departure dates and roommate as they were given to us by your site. You will not have to contact the YMCA directly, but you should receive housing confirmation from the YMCA based on the rooming list we send them. If you do not receive such confirmation by August 1, please let us know. You should not have to pay any food or lodging costs in Estes Park except for telephone or incidental charges you may incur.

The YMCA will expect occupancy of the rooms according to the rooming list that we send them. If for some reason, you wish to accommodate more people in your room, you will be responsible for the costs of these additional people. We discourage the practice of allowing people not on the rooming list to share accommodations for two reasons. First, this practice complicates the process of accounting for costs immeasurably. Second, we wish to maintain our good relationship with the YMCA by making sure that each registered attendee has a housing reservation and pays for lodging and meals.

Visit YMCA on The Rockies web site (http://www.ymcarockies.org/) for online reservation and additional information.

MEALS

Meals at the YMCA are included in the cost of housing.

REGISTRATION FEE

All participants, whether funded by LNO or not, will have to register and pay a registration fee to help cover the costs of coffee and other beverages, snacks, and associated expenses. Registration will be via a web page and the options to pay will include credit cards. Registration information will go out around May 15.

Your cooperation will be greatly appreciated in making this the best ASM ever. Thanks very much for your help.

ADDITIONAL INFORMATION LINKS

YMCA in the Rockies, the conference center where the meeting is being held http://www.ymcarockies.org/
The town of Estes Park http://www.estesparkcvb.com/
Rocky Mountain Park from the Park Service http://www.nps.gov/romo/
Current and historic weather data in Estes Park and more http://www.estes-park.com/etcet/weather.html

 

Pam
Pamela Griego-Madrid
Office Manager
LTER Network Office
MSC03 2020
1 University of New Mexico
Albuquerque, NM 87131-0001
Office: 505/277-2551 Fax: 505/277-2541

Nicole Kaplan
SGS-LTER Information Manager
Colorado State University
(970)-491-1147

   
  03-Oct-2006

Web design by Wade Sheldon, Georgia Coastal Ecosystems LTER

webmaster