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GCE Announcement

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Data submission web form enhancements and review application are now online

The web-based GCE Data Submission forms announced in October 2018 and demonstrated at the January 2019 GCE Meeting have been thoroughly tested and are now in active use for both new data submissions and updates to existing catalog data sets. Additional web forms now allow submissions to be reviewed and approved by IM staff, with review comments automatically sent to the contributor via email. When all required changes are made and approved the metadata content and any ready-to-archive data files are published directly into the GCE Data Catalog from the submission forms. Uploaded data files that require additional processing in the IM Office are then added separately via the GCE Data Toolbox or other process. So this web-based application now supports the entire data submission cycle, from initial entry through review, publishing and revision, providing a seamless experience for both data contributors and IM staff.

Note that we have recently made a few changes to the submission form based on experience and helpful suggestions from early testers and recent users, including:

  • More extensive help text for every field, with easier to read pop-up text balloons
  • New fields for primary and additional "Catalog Theme" (i.e. for accession number generation and search)
  • New keyword fields for IM Office use (i.e. for specialized categorization)
  • Better validation for date fields (e.g. end date must be after start date, public release within 2 years)
  • Better organization of Methods section
  • A Comments field for relaying information or questions to IM staff
  • Pop-up guidance on methods sections to include by research type (see figure)
Methods guidelines pop-up window


Enhancements planned for the future include a full-text view for proof-reading the completed metadata, a demonstration form that allows people to try out the forms without submitting content to the database, and a list of examplar data sets to use as content examples.

(Contact Wade Sheldon for additional information)

submitted May 02, 2019


This material is based upon work supported by the National Science Foundation under grants OCE-9982133, OCE-0620959, OCE-1237140 and OCE-1832178. Any opinions, findings, conclusions, or recommendations expressed in the material are those of the author(s) and do not necessarily reflect the views of the National Science Foundation.